Accommodations & Advising

Accommodations:

Accommodations at Santa Rosa Junior College - students meeting with an advisorStudents with verified disabilities are entitled to academic accommodations for limitations from the disability in the educational setting. Accommodations are not authorized if they fundamentally alter the course requirements. Each authorized accommodation is unique to each student and is based on both the diagnosis of a disability and evidence of the limitation in an educational setting.

Students must meet with their Disability Specialist each semester to receive accommodation letters.

  • For time-sensitive accommodations (sign-language interpreters, audio books, Braille, mobility assistants), meet BEFORE the semester begins to allow time to put them in place for the start of your classes.
  • Give the accommodation letter to your instructor at a time when you are able to have a conversation about the accommodations you will be using. Office Hours are a good choice.
  • If you have a substitute or your instructor is replaced, ensure they have a copy of your accommodations.
  • If your accommodations are not in place or are denied, contact your Disability Specialist.

The following are possible accommodations that may be authorized depending on the nature of a student’s disability and the limitations in the academic environment.

The Student Access Guide is a printable document that gives a brief overview of how to access accommodations at SRJC. Click on the links below or scroll down for more information.

Equipment loan:

DRD has recorders, smart pens, auditory listening devices and even wheelchairs for temporary loan to our students. See your Disability Specialist for a referral. Equipment is checked out and returned to the Access Technology Centers on the Santa Rosa and Petaluma campuses .

  • You are responsible for any equipment loaned to you (recorders, smart pen, etc.).
  • If you do not return equipment, your SRJC account will be charged the full amount of the equipment. This will block registration for classes until it is paid.

Accessible Furniture:

content pending

Priority Registration:

Current DRD students in good standing*  with less than 100 degree applicable units and fully matriculated** are eligible for Priority 1 registration. Priority registration allows students with disabilities to build class schedules that support their needs such as class location and start, end, and transition times. Also, early registration allows students to set-up time-sensitive accommodations such as sign-language interpreters and audio books so they are in place when classes begin.

*Good standing refers to students who are not on academic or progress probation or dismissal status.

**Fully matriculated means the student has completed an orientation to SRJC, placement exams and has an educational plan.

Mobility Assistant (M.A.):

A mobility assistant provides support for physical access in a classroom such as getting materials out of backpack, setting up desktop, note taking, transcribing.

  • The mobility assistants is not a tutor and does not help with understanding the class materials or homework and is not available outside of class time.
  • You should speak quietly with your M.A. so you don’t disturb the class.
  • If your M.A. is absent, notify your instructor as soon as possible.
  • You should notify the Support Services Office  or your Disability Specialist if you have any problems with your M.A.

Access to Class Notes:

For greater independence, you should investigate alternate means to gather notes in class (i.e., use of a recorder, smart pen, other technology or software, instructor supplied notes). If those choices are not a good option for you or the course, the instructor will try to recruit a volunteer. If a student volunteers, they should go to Support Services (Analy Village in Santa Rosa or Jacobs Hall in Petaluma) to receive instructions and supplies. If no one volunteers, please notify your Disability Specialist or the Support Services Office for assistance.

  •  You should arrange directly with the note taker the best way for you to receive the notes.
  •  Notify your instructor as soon as possible if your note taker is absent.
  •  Notify the Support Services Office or your Disability Specialist if you have problems with your notes or note taker.

Recorder:

  • You may use any type of device to record the class lecture as long as it is not disruptive.
  • You may only use the recording for personal, academic use.
  • The only time an instructor can ask you to turn off the recorder in class is when other students or faculty are sharing personal information that will not be used for class grading.

Service Animals:

Testing:

In Class:
  •  It is advised to take your exam in or near your classroom if your instructor is able to  provide the accommodations. This way you will have access to the instructor if you have questions.
  •  If the instructor cannot provide the accommodation, you may take the exam in the Support Services Office.
At DRD Testing:
  • If you are approved for extra time on exams, try to schedule classes so you can start your exams at the same time as your class and use your extended time without impacting another class.
  • If you have questions about the test, we will try to contact the instructor for clarification.
  • Test Request Forms are due to the  Support Services Office at least 7 days prior to the date of the exam and three (3) weeks before the date of the final.
  • The form must be complete and signed by your instructor.
  • Arrive promptly on the date of your exam.
  • Bring all necessary materials.
  • Only approved items are allowed in testing – all phones, food and other belongings are placed in lockers.
  • Video monitoring of the test area is conducted at all times.
  • Students caught cheating will have their instructor and Disability Specialist notified. It is your instructor’s decision whether or not to proceed with the disciplinary process.
Transcribers:
  • Write or type information dictated by you if you have limited use of your hands, limited vision, or documented print disabilities severely impacting the ability to write.
  • May not help with proof reading or editing your work.
  • May not correct spelling errors unless the instructor has approved use of a spell checker or dictionary.
Readers:
  • Read aloud written materials if you have limited vision or documented print disabilities.
  • May not provide answers or offer clarification or interpretation of a question or concept. If you have a question during an exam in DRD, ask the Support Services Specialist who will try to call the instructor.

Transcribers & Readers may not provide answers, give clarification or interpretation of a question or concept.

Advising & Academic Counseling:

Advising: DRD students are encouraged to meet with their Disability Specialist at least three (3) times per semester for specialized advising and disability management. 1) At the beginning of the semester to request and set up your accommodations, 2) mid-semester to discuss your progress, and 3) at the end of the semester to discuss how the semester went and to plan your next semester. Of course, any time you have questions or concerns, you may schedule an appointment with your Disability Specialist.

Academic Counseling: DRD students may schedule appointments to meet with a DRD Counselor to create education plans to ensure you reach your goal whether it is an AA degree, transfer or certificate.